Good news for small businesses, the $20,000 instant asset write-off has been approved by both houses of Parliament and is just awaiting Royal Assent for FY2025-26.
If you’ve been putting off buying that new machinery, tools, or equipment, now is the time to plan. With six months until 30 June 2026, smart planning could deliver significant tax savings.
The instant asset write-off threshold has been extended for the 2025-26 financial year.
This means eligible small businesses can immediately deduct the full cost of each asset costing less than $20,000, rather than depreciating it over several years.
Who’s eligible?
Per asset, not total: You can claim multiple assets the $20,000 limit applies to each individual asset, not your total purchases.
Example: Buy a $12,000 commercial generator, $8,000 computer software, and $6,000 printer in tools = $26,000 immediate deduction in FY26.
Timing matters:
GST exclusive: If you’re registered for GST, the $20,000 threshold is the GST-exclusive price. So a $22,000 including GST item ($20,000 + $2,000 GST) still qualifies.
Yes: ✓ Machinery and equipment ✓ Office furniture and computers ✓ Tools and work equipment ✓ Commercial kitchen equipment ✓ Retail fit-out items ✓ Technology and software (including purchased software, but not subscriptions) ✓ Manufacturing equipment ✓ Trade vehicles (utes, vans)
No: ✗ capital works, including buildings and structural improvements. ✗ Assets that are leased out, or expected to be leased out, for more than 50% of the time on a depreciating asset lease. ✗ Assets used in your R&D activities. ✗ Software allocated to software development pool.
If an asset costs $20,000 or more, it goes into your small business depreciation pool and is depreciated at 15% in the first year, then 30% each year after.
❌ Buying assets you don’t need – Tax savings don’t justify wasteful spending. A $20,000 deduction saves you $5,000 in tax (at 25% company tax rate) but costs you $20,000 in cash.
❌ Ordering too late – If delivery or installation slips to July, you miss FY26 entirely.
❌ Not keeping invoices and evidence – You need proof of purchase date and when it was ready for use.
❌ Claiming assets not yet in use – Delivered but sitting in a box unopened? Not deductible until it’s installed and ready for use.
❌ Not maintaining logbooks for work vehicles – If you provide an employee (including directors) with a vehicle that they can use for private, it is strongly recommended to maintain a logbook to maximise your tax savings (see above article re: logbooks).
Questions to ask yourself:
Businesses with turnover over $10 million use the standard depreciation rules:
Even without instant write-off, planning helps you maximise depreciation claims for FY26.
Whether you are claiming work car expenses on your tax return or managing FBT on business vehicles, a logbook could save thousands. January is the perfect time to start one and here is why it matters for both individuals and businesses.
Cents per kilometre method:
Logbook method:
Who should use logbook method?
If your business provides cars to employees (including yourself as owner/director), you are paying FBT or making an employee contribution to reduce your FBT. A logbook can significantly reduce this cost.
Two FBT calculation methods:
Example: Company car worth $50,000, total running costs $12,000/year
For each journey during the 12-week period:
Plus, odometer readings at start and end of the 12-week period.
Critical: Record ALL trips (business AND private) so you can calculate the business/private split.
Short answer: Yes, you should still maintain one.
Many business owners believe their work vehicle is 100% business use, but the reality is often different when you track it properly. Common “private use” trips that catch people out:
Without a logbook, you have no evidence to support a 100% business use claim. If the ATO audits you and finds any private use, your entire claim could be disallowed, or you could face excessive FBT assessments.
For FBT purposes, a valid logbook showing 95% business use is acceptable but claiming 100% business use without any logbook is risky.
Some vehicles can be FBT-exempt, meaning no FBT applies even if there is some private use. But the rules differ significantly between vehicle types, and many business owners get this wrong.
Commercial vehicles (Utes, vans, trucks):
Passenger vehicles (cars, SUVs designed to carry passengers):
Key takeaway: Just because you drive a Ute does not mean you can use it for personal trips without FBT consequences. The moment private use exceeds “minor and incidental,” FBT applies.
A logbook protects you by showing actual use patterns and providing evidence for your FBT treatment.
Business/deductible: ✓ Client meetings, site visits ✓ Travel between work locations ✓ Business errands (bank, suppliers)
Private/not deductible: ✗ Normal home-to-work commuting ✗ Personal errands, school runs ✗ After-hours personal use
For company cars: Private use includes personal trips by employees/directors AND their family members.
✓ Finish by March/April, well before EOFY and just in time for FBT year
✓ Valid for 5 years (until 2031)
✓ Captures normal work patterns (not holiday-affected)
✓ Ready for tax planning conversations in April to June
The following apps can automatically track trips via your phone’s GPS or dedicated tracking devices for more accurate recording:
Much easier than paper logbooks, though please note these are paid products with subscription fees.
❌ Recording only business trips (need ALL trips)
❌ No trip purpose recorded
❌ Missing odometer readings at start/end
❌ Keeping for less than 12 weeks
❌ Using expired logbook (5+ years old and pattern changed)
The ATO has turned its attention to the fringe benefits tax (FBT) implications of employees’ private use of work vehicles.
The ATO believes this is an area that is frequently overlooked by employers.
If your business supplies work vehicles to employees, it’s essential to understand how the vehicles are being used and whether any FBT exemptions apply.
Note: Directors are considered employees for FBT purposes even if they do not receive a wage.
FBT generally arises when a work vehicle is made available for private use, even if it is not actually used for private purposes.
Private use includes any travel that is not directly related to the employee’s job, such as:
Important: Carrying tools or work equipment in the vehicle does not change the nature of a personal trip.
If the vehicle is driven for a personal purpose, for example, a weekend outing or a holiday, it is still private use, even if the tools stay in the back.
Some vehicles, such as specific types of utes, panel vans, or other commercial vehicles, may be exempt from FBT if:
Option 1: FBT law
Option 2: ATO Practical Compliance Guideline
PCG 2018/3 gives businesses a clear compliance “safe-harbour” if you meet its rules, the ATO will generally not review your exemption.
To qualify, all the following are required:
Regular weekend trips or holidays disqualify the exemption, even if the vehicle carries work tools or equipment.
Under PCG 2018/3, both are essential to demonstrate limited private use.
Written Policy
Your business should have a short document or email that:
This policy doesn’t need to be long, one page is enough, but it must exist and be shared with the employee.
Employee Declaration
Each FBT year, the employee should sign a simple statement confirming:
You can use the ATO’s approved declaration template or your own version with the same information.
Keeping these records shows the ATO you’ve actively managed compliance — not just assumed an exemption applies.
Vehicles – Under 1 tonne carrying load (car)
Value the fringe benefit using:
Vehicles – Over 1 tonne carrying load (non-car / residual benefit)
Value the fringe benefit using:
Note: If you do not have a logbook for vehicles over 1 tonne and the vehicle is not eligible for an exemption, the private use percentage will default to 100% when using the Operating Cost Method.
This means the entire cost of operating the vehicle becomes taxable for FBT purposes.
You may not realise this but ‘Old School’ Accountants charge by the minute.
They are driven by timesheets.
What’s the problem with your accountant charging you using timesheets?
The problem is this…
If the accountant wanted to make more money out of you, what does he need to do?
“Take longer,” you say?
And you would be correct … he could take longer.
“an accountant who does timesheets could either take longer to make more money out of you, or he could just “SAY” he took longer.”
It’s like a dirty Donald Trump locker room secret that most accountants don’t want you to know about – a practice called “TIMESHEET PADDING.”
I’m guilty. I’ve fabricated some pretty spectacular timesheets in my time.
But I was expected to by my employer in order to ‘meet budget’.
So next time you receive a bill from your Accountant ask him or her if they use timesheets to charge and if instead, they could move you to a fixed price or upfront fee so that you know exactly how much your bill will be.
Book in, to TEST DRIVE AN ACCOUNTANT – a 15 min rapid fire Q & A session with an Inspirational Accountant.
Anyone who knows me, knows that I’m a big coffee freak. I have about 3 or 4 cappuccinos every day. My favourite coffee shop is Bellissimo. You’ve got to try it. It’s around the corner from Inspire and there’s also one around one from my house. I get it everywhere.
I was down there meeting with a prospective client the other day. I shouted the coffees, of course. I went to pay for the coffees and the kind girl behind the desk asked me, “Would you like a tax invoice?” It made me think, why would I need a tax invoice? Are coffee meetings tax deductible? So I went back to Inspire and asked the accountants this very question:
“Are coffee meetings tax deductible? What about other meetings that include food, are they tax deductible too?”
Here’s what they told me:
If you’re an employee going off to a conference, and you’re away from your usual home, then you can claim that meal.
There’s guidance from the ATO, but budget for about a hundred dollars per night. That means you might be able to go to the coffee club and grab a Bolognese, but I wouldn’t really be going to Jamie’s Italian and getting a full course meal.
Say you got a team, this happens quite regularly during tax time, we’re really busy and we tend to work late. We go out and buy Domino’s. That’s fine because that’s all part of keeping the progress going, with regards to our work. If it’s related to our team being able to continue working, then that’s okay.
I know this really cool engineering business in West End, who have a chef in-house and they supply meals to their team, throughout the day. What a great place to work? These items would be tax deductible and exempt of FBT.
As a business owner, you might be out and about, meeting with clients throughout the day. Grabbing a coffee and a muffin, here and there, while you’re doing your day-to-day work is A-okay. Again, you’ve got to be reasonable. The ATO isn’t stupid. If you’re putting through 7-course at a gas station lunches, instead of a coffee here and a muffin, it’s probably not going to go down so well.
To conclude, My advice to you, as a fellow business owner is to:
2. Ask yourself the question, ‘What is the return on investment you’re going to get from that?’ I always try to aim for 5 to 20 times our way. This is the focus point for you as a business owner, if it turns out to be tax deductible as a result, well bonus. If it isn’t, move on. There’s no point in trying to spend an hour trying to make a 20 cent tax savings on an orange mocha Frappuccino that you had on the weekend than risk that concern and anxiety that might come from being audited.
3. And most importantly, focus on the biggest bang for your buck!
Book in to TEST DRIVE AN ACCOUNTANT – a 15 min rapid fire Q & A session with an Inspirational Accountant.
Imagine you’ve got an amazing business that is trading through a Trust.
You take out some profit to feed yourself, feed your family, put the kids in school and live comfortably.
But you still have some excess profit left over!
If you take it out, you’ll have to pay up to 49 percent tax.
The purpose of this company is to receive a distribution from your business.
It’s a distribution of profits of your business.
So here’s where the tax savings come in …
Individuals pay up to 49 percent tax, but companies when they’re receiving a distribution from a trust, they only pay 30 percent tax.
So paying that profit to a company instead of an individual will save you 19% tax – 49% minus 30%.
Important: You can’t just do this distribution ‘on paper’.
Then you can use that money to invest in anything else like commercial property, residential property, you can invest in shares with the money in the company.
You may know these company structures by the following names –
I like to think of it as your “Family Vault”.
It’s a smart place to store the profits your business AND reduce the amount of tax you’re paying.
Book in, to TEST DRIVE AN ACCOUNTANT – a 15 min rapid fire Q & A session with an Inspirational Accountant.
In every Self Managed Super Fund there are 2 sides. An Accumulation side and a Pension side.
Using Harvee’s plane analogy from the beginning, the accumulation side or phase of an SMSF is when the fund is actively growing. The same as when that plane is climbing to new heights. You can’t touch any of that money while it’s in accumulation and that accumulation side has a set tax rate of 15% on what it earns.
So step 1 in controlling taxation is saving tax on contributions.
For example, I contributed $30,000 this year into my Family Super Fund – it’s called the Keshi Super Fund, named after a family dog I used to walk.
If I chose not to dump the $30K into super, I would have paid tax on that $30,000 at my highest marginal tax rate of 49%.
So by putting $30,000 towards my goal of becoming a Self Made Success, I saved $10,200 tax because as I’m in accumulation, I paid at only 15% instead of 49% – my plane is ascending!
Now fast forward 33 years and my wealth plane has been ascending higher and higher, it’s 2049 and I hit what is called preservation age, which means the government allows me to start accessing my super.
The plane begins its descent towards landing at retirement, so I am allowed to bring some of my assets in the SMSF over to the Pension side.
Any idea what the tax rate is on the Pension Side?
Zero percent. Booyah!
So that $30,000 I contributed last year, not only did I save $10,200 on the contribution, but so too did the other 3 members in my Family Super Fund.
With the $120,000 now in the fund, from 4 members contributing $30,000, we used that as a deposit to buy a $500,000 Commercial Property.
If we held on to the property for 34 years, and let’s say it doubled in value over that time and it’s worth $1,000,000.
I can sell the property when the SMSF is in pension phase and pay ZERO tax on that $500,000 capital gain.
WOW, WOW, WOW.
Just to give you some context, If made the exact same property deal but brought it in my own name, outside of super, I would have had to pay $122,500 tax (based on my top marginal tax rate of 49%)
So that’s how the Accumulation side and Pension side of an SMSF work – 15% in accumulation 0% in Pension.
But that’s not all …
What if I told you we could use negative gearing inside of a Super Fund to turn that 15% tax rate in the accumulation phase, down to ZERO?
That is legit possible.
There’s thousands of us SMSF Millionaires who implement this strategy every day.
Week 3 of the Become a SMSF Millionaire, 12 week course the lesson is called “The SMSF Millionaire’s guide to paying Less, Little and even NO tax in your SMSF”. It’s very hard to get ahead if 50c of every dollar you earn is going to the Tax Man.
You buy an asset.
A car for example.
For running around doing quotes onsite.
Its value will GO DOWN (aka depreciate) over time.
So the tax man lets you claim that depreciating value – Thanks, Tax Man!
If the asset is $20,000 and under you get 100% tax deduction NOW.
You can claim depreciation … bit by bit over the next 8 years. Sad Face.
(If you want the detail, here’s how much depreciation you could claim in the first year: Only up to a maximum of $5,000 in the first year, but this amount gets lower the further into the financial year that you buy it. If you buy the car on 30 June, you would only get a $13 tax deduction!! boring…)
You get a 100% Tax Deduction this year. Woohoo!
BOOM.
So if you were already shopping for a new asset for the business, remember the magic number – $20,000.
This strategy has been around since May 2015.
Your accountant should have made you aware if they’re a good adviser for your business.
Why $20,000?
This is the limit that the ATO advised in the May 2015 budget.
What if I turn over more than $2,000,000 can I still use the strategy?
No, sorry. The strategy is only available for what the ATO calls ‘Small Businesses’ – those who turn over less than $2,000,000.