Get ready for 2026FY Tax Planning with Inspire

Tax planning for the 2026 financial year will kick off in April. Inspire’s proactive tax planning aims to help you legally minimise tax, stay compliant and make better informed financial decisions.  

  1. Maximising your savings – Identify key deductions and strategies to minimise tax liability. 
  2. Compliance ready – Develop a clear plan to meet compliance requirements such as Division 7A, trust distribution, issuing dividends and FBT obligations. 
  3. Timing matters – Set up or update required structures before 30 June. 
  4. Gain a strategic advantage – Get clear on your tax position so you can make informed financial decisions and plan for future growth. 
  5. Peace of mind & clarity – Early preparation and organisation during tax planning will aid in the preparation of your 2026FY financial statements & tax returns and ease the pressure of lodgement deadlines. 

 To ensure a smooth tax planning process with your accountant, consider the following: 

  • Reconcile your Xero (or accounting software) file up until 31 March 2026 or up until the end of the last month. 
  •  Assess your business performance for the months leading up to 30 June, including projected sales, expected expenses, and any significant changes in cash flow.  
  • Let your Accountant know if you are planning a major purchase in the next 12 months (this can be a car, a home, an investment property etc.) 
  • Review your accounts receivable (people who owe you money) for any old debts that are unlikely to be paid. 

 

Learn more about 2026FY Tax Planning from our recent Webinar:

FBT Year Ends 31 March: Time to Get Your Records Ready

The Fringe Benefits Tax year runs from 1 April to 31 March, which means the current FBT year ends in less than eight weeks. If your business provides any benefits to employees (including yourself as a director), now is the time to gather your records.

 

What to check now
Vehicle logbooks:

If you started a logbook in January (as we suggested in last month’s newsletter), keep it running until you’ve completed 12 consecutive weeks. If your existing logbook is more than five years old or your travel patterns have changed significantly, you’ll need a new one.

Employee declarations:

For certain benefits, you’ll need signed declarations from employees. This includes “otherwise deductible” declarations for work-related items and living-away-from- home declarations.

Entertainment records:

If you’ve provided meals, events, or entertainment to staff, make sure you have records of who attended, the business purpose, and the costs. The distinction between “entertainment” and “non-entertainment” food affects how it’s treated for FBT.

Expense reimbursements:

Review any reimbursements you’ve made to employees for items that have a private use element. This can include phones, laptops, and home office equipment.

 

Common FBT-exempt benefits to remember

Not everything triggers FBT. Items that are primarily for work (laptops, phones, tools of trade) are generally exempt. Minor benefits under $300 that are infrequent may also be exempt. Electric vehicles under the luxury car limit remain FBT-exempt, though plug-in hybrids lose this exemption from 1 April 2025.

Key FBT dates coming up

• 31 March 2026: FBT year ends
• 21 May 2026: FBT return and payment due (if self-lodging)
• 25 June 2026: FBT return and payment due (if lodging through an agent)

If you’re unsure whether your business has FBT obligations or need help pulling together your records, get in touch. It’s much easier to sort this out now than in the weeks leading up to lodgement.

Payday Super is Coming: Here’s What You Need to Know

From 1 July 2026, superannuation changes in a big way. If you employ anyone, including yourself as a director, this affects you.

What’s changing

Right now, you pay super quarterly, up to three months after the end of each quarter. From July, you’ll have seven business days after each pay run. That’s it.
I’ll be straight with you. This isn’t a change any of us asked for, and the timing isn’t ideal for business owners already juggling a hundred things. But the legislation
passed Parliament in November 2025, and it’s now law.

We don’t get a say in whether it happens. All we can control is how well we prepare.This change affects 900,000 businesses across Australia. The government sees it as a worker protection measure, addressing the billions in unpaid super sitting in employer bank accounts instead of employee super funds. From your perspective, it means a fundamental shift in how you manage cash flow.

What this means for your business

Pay fortnightly? Super’s due within seven business days of each pay run. Pay monthly? Seven business days after month end. The quarterly buffer you’ve been using to manage cash flow for years is gone.

Your payroll system will need to calculate super at 12% of “Qualifying Earnings” (that’s the new term replacing ordinary time earnings, though for most businesses it
covers the same ground: base pay plus allowances and bonuses). Every time you run payroll through Single Touch Payroll, you’ll report both the earnings and the super you owe. For new team members starting with you, there’s a slightly longer window of around 20 business days while you sort their fund details, but after that it drops back to seven business days.

Why you need to care

Miss the deadline and you’ll cop a Superannuation Guarantee Charge. This includes the unpaid super amount, interest that compounds daily, and administrative penalties that can add up to 60% of the shortfall depending on your history. If you get fund choice wrong, the penalties can be severe.

And here’s the thing that concerns me most for business owners: these penalties aren’t tax deductible. They come straight off your bottom line. The ATO has signalled they’ll take a reasonable approach in the first year if you’re genuinely trying but slip up. But “transitional relief” doesn’t mean “free pass.” You still
need your systems ready.

What to do now (you’ve got 5 months)
1. Check your payroll software

Most major platforms (Xero, MYOB, QuickBooks, KeyPay) have confirmed they’ll be ready. But check with your provider that your current plan includes the Payday Super functionality. Some may require upgrades.

2. Update your employee records

Make sure you have current, validated super fund details for everyone. Stapled super fund queries to the ATO should become part of your onboarding process if they aren’t already.

3. Talk to us about cash flow

This is the big one. If you currently pay $30,000 in super per quarter, you’ll now be paying roughly the same amount, just spread across multiple smaller payments
throughout the quarter. Same total amount, different rhythm entirely. Some businesses will find this easier to manage; others will need to adjust.

Our suggestion: start building a buffer now. Even putting aside a small amount each week between now and July will help take the edge off that first month when the new rhythm hits.

4. Review your payroll timing

Consider whether your current pay cycle makes sense. Some businesses are looking at whether monthly payroll (and therefore monthly super) might be simpler to manage than fortnightly.

We’re here to help

The legislation is set. Your job now is to make sure your systems, your cash flow, and your team are ready before July 2026. We’re already working with clients to map out what this means for their specific situations.

If you want to talk through the impact on your business, reach out. Better to plan now than scramble in June.

$20K instant asset write-off: time to plan your asset purchases 

Good news for small businesses, the $20,000 instant asset write-off has been approved by both houses of Parliament and is just awaiting Royal Assent for FY2025-26. 

If you’ve been putting off buying that new machinery, tools, or equipment, now is the time to plan. With six months until 30 June 2026, smart planning could deliver significant tax savings. 

 

What’s changed? 

The instant asset write-off threshold has been extended for the 2025-26 financial year. 

This means eligible small businesses can immediately deduct the full cost of each asset costing less than $20,000, rather than depreciating it over several years. 

Who’s eligible? 

 

How It Works 

Per asset, not total: You can claim multiple assets the $20,000 limit applies to each individual asset, not your total purchases. 

Example: Buy a $12,000 commercial generator, $8,000 computer software, and $6,000 printer in tools = $26,000 immediate deduction in FY26. 

Timing matters: 

GST exclusive: If you’re registered for GST, the $20,000 threshold is the GST-exclusive price. So a $22,000 including GST item ($20,000 + $2,000 GST) still qualifies. 

 

What Assets Qualify? 

Yes: ✓ Machinery and equipment ✓ Office furniture and computers ✓ Tools and work equipment ✓ Commercial kitchen equipment ✓ Retail fit-out items ✓ Technology and software (including purchased software, but not subscriptions) ✓ Manufacturing equipment ✓ Trade vehicles (utes, vans)  

No: ✗ capital works, including buildings and structural improvements. ✗ Assets that are leased out, or expected to be leased out, for more than 50% of the time on a depreciating asset lease. ✗ Assets used in your R&D activities. ✗ Software allocated to software development pool.  

 

What about assets over $20,000?  

If an asset costs $20,000 or more, it goes into your small business depreciation pool and is depreciated at 15% in the first year, then 30% each year after. 

 

Why early planning matters 
  1. Avoid the June rush-Suppliers get slammed in May/June with businesses scrambling to get assets delivered and installed. Plan now for 
  1. Cash flow management-Spreading purchases across January to June is easier on cash flow than a $50,000 spend in the last week of June. 
  2. Genuine business needs-With time to plan, you’ll make better commercial decisions rather than rushed purchases just to “use up” the deduction.  
  3. Time to explore finance optionsIfyou’re financing equipment, you need time to arrange loans or leases. Starting in June is too late. 

 

Common mistakes to avoid 

❌ Buying assets you don’t need – Tax savings don’t justify wasteful spending. A $20,000 deduction saves you $5,000 in tax (at 25% company tax rate) but costs you $20,000 in cash. 

❌ Ordering too late – If delivery or installation slips to July, you miss FY26 entirely. 

❌ Not keeping invoices and evidence – You need proof of purchase date and when it was ready for use. 

❌ Claiming assets not yet in use – Delivered but sitting in a box unopened? Not deductible until it’s installed and ready for use. 

❌ Not maintaining logbooks for work vehicles – If you provide an employee (including directors) with a vehicle that they can use for private, it is strongly recommended to maintain a logbook to maximise your tax savings (see above article re: logbooks). 

 

Strategic planning: what to consider now 
  1. Review your asset needs – Ask yourself and check in with employees in regard to: What’s worn out, obsolete, or holding your business back due lack of efficiency? (a simple example could be a slow 4 year old laptop may impact your marketing team ability edit videos fast enough) 
  1. Prioritise and budget – List assets you need, get quotes, plan your cash flow 
  1. Consider timing – Can you stage purchases across the next 6 months? 
  1. Check eligibility – Confirm your aggregated turnover is under $10 million 
  1. Plan for installation – Some assets need professional installation, setup, or testing 
  1. Talk to us – We can help you model the tax impact and optimise timing 

Questions to ask yourself: 

 

What if you’re over the $10M threshold? 

Businesses with turnover over $10 million use the standard depreciation rules: 

Even without instant write-off, planning helps you maximise depreciation claims for FY26. 

Why maintaining a logbook is a great idea and an ideal time to start now? 

Whether you are claiming work car expenses on your tax return or managing FBT on business vehicles, a logbook could save thousands. January is the perfect time to start one and here is why it matters for both individuals and businesses. 

 

For Individuals & Sole Traders: Two ways to claim 

Cents per kilometre method: 

Logbook method: 

Who should use logbook method? 

 

For Businesses: Logbooks may reduce your FBT tax payable or Employee contribution amount 

If your business provides cars to employees (including yourself as owner/director), you are paying FBT or making an employee contribution to reduce your FBT. A logbook can significantly reduce this cost. 

Two FBT calculation methods: 

  1. Statutory formula method (no logbookrequired)
  1. Operating cost method (requires logbook)

Example: Company car worth $50,000, total running costs $12,000/year 

 

What you need to record (12 consecutive weeks) 

For each journey during the 12-week period: 

Plus, odometer readings at start and end of the 12-week period. 

Critical: Record ALL trips (business AND private) so you can calculate the business/private split. 

 

Should I maintain a logbook if my vehicle is 100% business use? 

Short answer: Yes, you should still maintain one. 

Many business owners believe their work vehicle is 100% business use, but the reality is often different when you track it properly. Common “private use” trips that catch people out: 

Without a logbook, you have no evidence to support a 100% business use claim. If the ATO audits you and finds any private use, your entire claim could be disallowed, or you could face excessive FBT assessments. 

For FBT purposes, a valid logbook showing 95% business use is acceptable but claiming 100% business use without any logbook is risky. 

 

FBT-Exempt vehicles: different rules apply 

Some vehicles can be FBT-exempt, meaning no FBT applies even if there is some private use. But the rules differ significantly between vehicle types, and many business owners get this wrong. 

Commercial vehicles (Utes, vans, trucks): 

Passenger vehicles (cars, SUVs designed to carry passengers): 

Key takeaway: Just because you drive a Ute does not mean you can use it for personal trips without FBT consequences. The moment private use exceeds “minor and incidental,” FBT applies. 

A logbook protects you by showing actual use patterns and providing evidence for your FBT treatment. 

 

Business Travel vs Private: what counts? 

Business/deductible: ✓ Client meetings, site visits ✓ Travel between work locations ✓ Business errands (bank, suppliers) 

Private/not deductible: ✗ Normal home-to-work commuting ✗ Personal errands, school runs ✗ After-hours personal use 

For company cars: Private use includes personal trips by employees/directors AND their family members. 

 

Start in January: here’s why 

✓ Finish by March/April, well before EOFY and just in time for FBT year 

✓ Valid for 5 years (until 2031)  

✓ Captures normal work patterns (not holiday-affected)  

✓ Ready for tax planning conversations in April to June 

 

Make it easy: use apps (not sponsored or affiliated) 

The following apps can automatically track trips via your phone’s GPS or dedicated tracking devices for more accurate recording: 

Much easier than paper logbooks, though please note these are paid products with subscription fees. 

 

Common Mistakes That Cost You 

❌ Recording only business trips (need ALL trips)

❌ No trip purpose recorded

❌ Missing odometer readings at start/end

❌ Keeping for less than 12 weeks

❌ Using expired logbook (5+ years old and pattern changed) 

 

Your January Action Plan 
  1. Record odometer reading now 
  2. Download an app or download logbook template online (many free ones available in Excel/Sheets or PDF format) 
  3. Track ALL trips for 12 weeks 
  4. Keep all car expense receipts 
  5. Send completed logbook to us once completed and we will verify it is compliant and maximise your claim OR minimise your FBT 
Want your Christmas party to be tax deductible?
 
As Christmas approaches, many businesses treat their employees for an end-of-year party or celebration. It’s a great chance to thank your team for their hard work and finish the year on a high note. But before you start booking venues and sending invitations, there’s one question we hear every year: can your Christmas party be tax deductible?
 
The answer depends on how you host it.
 
 
The tax-deductible option
 
To make your Christmas party tax deductible, you need to keep it low-key and meet a few key conditions:
 
  • hold the party at your office on a workday
  • provide only light meals and snacks
  • invite employees only; and
  • don’t serve alcohol.
If you meet all the above conditions, your party should be fully tax deductible.
 
That said, it might not sound like the most exciting way to celebrate the year’s wins.
 
 
The more exiting option (still tax-friendly)
 
If you want something a bit more festive, you can host an off-site Christmas party for your team (and their partners). It won’t be tax deductible, but the good news is that you can avoid Fringe Benefits Tax (FBT) as long as the cost per head is under $300, including GST.
 
This means you can still enjoy a nice meal, a few drinks, and a proper celebration without worrying about extra tax, provided you keep it under that $300 limit.
 
 
What if you want to spend more than $300 per person?
 
No worries, that’s completely fine.
 
If your party costs more than $300 per head, the entertainment expense will simply be subject to FBT. Alternatively, you can choose to pay for the party personally using after-tax money, which keeps it outside the FBT rules altogether.
 
 
Practical takeaways
 
At the end of the day, whether you opt for a laid back party at the office or big shindig at a venue, the most important thing is to celebrate the people behind your business’s success. With a little planning, you can make sure you have a great time without any unwanted surprises during tax time.
 
Keep costs under $300 per head (including GST) to avoid FBT on off-site parties with partners.
 
Office parties with light refreshments on workdays can be fully tax deductible if you meet all the conditions.
 
Spending more is fine, you’ll just need to account for FBT or pay personally with after-tax dollars.
 
If you are still unsure how the above rules apply to your business or have something a little more unique, please reach out to our dedicated accounting team for help.
 

Private use of Motor Vehicles by Employees and FBT

The ATO has turned its attention to the fringe benefits tax (FBT) implications of employees’ private use of work vehicles.

The ATO believes this is an area that is frequently overlooked by employers. 

If your business supplies work vehicles to employees, it’s essential to understand how the vehicles are being used and whether any FBT exemptions apply.  

Note: Directors are considered employees for FBT purposes even if they do not receive a wage.  

 

When FBT Applies 

FBT generally arises when a work vehicle is made available for private use, even if it is not actually used for private purposes. 

Private use includes any travel that is not directly related to the employee’s job, such as: 

Important: Carrying tools or work equipment in the vehicle does not change the nature of a personal trip. 

If the vehicle is driven for a personal purpose, for example, a weekend outing or a holiday, it is still private use, even if the tools stay in the back. 

 

Exemptions for certain vehicles 

Some vehicles, such as specific types of utes, panel vans, or other commercial vehicles, may be exempt from FBT if: 

Option 1: FBT law  

Option 2: ATO Practical Compliance Guideline 

PCG 2018/3 gives businesses a clear compliance “safe-harbour” if you meet its rules, the ATO will generally not review your exemption. 

To qualify, all the following are required: 

Regular weekend trips or holidays disqualify the exemption, even if the vehicle carries work tools or equipment. 

 

What Counts as a “Written Policy” and “Employee Declaration”?

Under PCG 2018/3, both are essential to demonstrate limited private use. 

 

Written Policy 

Your business should have a short document or email that: 

This policy doesn’t need to be long, one page is enough, but it must exist and be shared with the employee. 

 

Employee Declaration 

Each FBT year, the employee should sign a simple statement confirming: 

You can use the ATO’s approved declaration template or your own version with the same information.
Keeping these records shows the ATO you’ve actively managed compliance — not just assumed an exemption applies. 

 

If Not Eligible for an Exemption — Valuation of Benefits 

Vehicles – Under 1 tonne carrying load (car) 

Value the fringe benefit using: 

Vehicles – Over 1 tonne carrying load (non-car / residual benefit) 

Value the fringe benefit using: 

 

Note: If you do not have a logbook for vehicles over 1 tonne and the vehicle is not eligible for an exemption, the private use percentage will default to 100% when using the Operating Cost Method.
This means the entire cost of operating the vehicle becomes taxable for FBT purposes. 

 

Common Issues Identified by the ATO 

 

How to Manage the Risk 
  1. Choose your approach: During tax planning discuss with your accountant which option you will be relying on (FBT law or ATO practical guidance). 
  2. Check eligibility: confirm the vehicle design and private-use limits. 
  3. Keep documentation: written policy, annual declarations and odometer readings (if required). 
  4. Maintain a logbook even if you are not required to do so. It’ll give you more valuation options (depending on the car carrying load). 
  5. Ask your accountant to calculate the FBT taxable value using the most appropriate valuation method: Statutory Formula, Operating Cost, or Cents-per-km, whichever yields the lowest tax outcome for your situation. 
  6. Discuss with your accountant whether employee after-tax contributions can be made to reduce or eliminate the taxable value of the benefit and avoid paying FBT altogether. A very common practice. 
  7. If required, lodge your FBT return by the due date and ensure any reportable fringe benefits are included on employee income statements. 

Small Business Superannuation Clearing House is shutting down – Here’s what small businesses need to know

 

What’s changing and when? 

This is part of the wider Payday Super reform, aiming to align super payments with employee paydays 

 

Who’s affected? 

The SBSCH currently helps small employers: those with fewer than 20 employees or under $10 million turnover pay all their staff’s super in one go. It’s a free, government run service. 

 

Why it matters 

All employee’s super is required to be paid following SuperStream standards. The SBSCH has been a simple, cost-free convenience for many small businesses to meet SuperStream standards. Its closure means an increase in potential costs as you will now be forced to find for an alternative SuperStream compliant clearing houses or payroll software that may charge you fees.  

 

What you should be doing now 

Start planning early. Here’s how: 

  1. Audit your current setup: do you use the SBSCH? 
  1. Explore alternatives: Look at alternatives clearing houses, super fund portals or payroll software that have their own clearing houses. 
  1. Update your systems: If your payroll or accounting software handles super contributions, ensure it’s ready and tested your payroll. 
  1. Train your team: Ensure any staff involved understand the new process to prevent mistakes or delays. 
  1. Pay super more often: If cashflow permits try bringing the super payment forward to get used. 

 

Final things to note 

Xero now offers auto super on all their consumer subscription plans making it easy to be SuperStream compliant. Check with your default super fund if they offer a free or low-cost clearing house for you to use. 

 

What is a default super fund? 

Every employer must nominate a default superannuation fund. This is the fund that receives super contributions for any employee who has not chosen their own fund and does not have an existing “stapled” fund linked to them.  

Government review of supermarket unit pricing: what it could mean for your business 

 

The Federal Government recently wrapped up a consultation on supermarket unit pricing. While it might sound like a purely consumer issue, it could have very real commercial impacts for businesses supplying into the grocery sector. 

On 1 September 2025, Treasury opened consultation on strengthening the Retail Grocery Industry (Unit Pricing) Code of Conduct. Submissions closed just a few weeks later on 19 September 2025, marking the end of a very short window for stakeholders to have their say. 

 

A Quick Recap 

Unit pricing allows shoppers to compare costs per standard measure (for example, $/100g or $/litre) across different pack sizes and brands. 

Since 2009, large supermarkets have been required to display this information to help customers spot value. Compliance costs have generally been low and penalties limited but the Government’s review signals that much tighter rules may be coming. 

 

Why Now? 

The ACCC’s recent supermarket inquiry highlighted that while unit pricing is useful, there are still significant gaps. 

The key concern is shrinkflation when pack sizes quietly reduce while prices remain the same or even increase. 

With cost-of-living pressures dominating headlines, the Government wants clearer, fairer pricing to rebuild consumer trust. 

 

What Might Change? 

Proposals considered in the consultation paper include: 

 

The Commercial Impact 

 

What You Should Do 

The consultation period has now closed. Treasury is reviewing submissions, and the Government is expected to announce its response later in the year. 

Businesses in food, grocery, and household goods should stay alert. The final rules could affect pricing strategies, packaging decisions, and compliance obligations across the sector. 

Keeping on top of these developments will allow your business to adapt early and potentially turn transparency into a competitive advantage. 

Is your loan interest really deductible? 

We often get asked whether interest on a loan can be claimed as a tax deduction. 

The golden rule is simple: it depends on what the money was borrowed for. 

 

Why did you borrow the money? 

 

Redraw vs Offset Accounts 

This is where people often trip up: 

 

Case Study: Anne vs Austin 

Same outcome financially, very different tax outcome. 

 

Parking borrowed funds in an offset 

Some clients borrow money to invest “later” but park the funds in an offset in the meantime. This is risky: 

 

Key takeaway 

Loan structuring is an area where little mistakes can cause tax problems. Always check with your accountant before setting up or moving money around loan facilities. We can work with you and the bank/broker to make sure your loans are structured correctly to maximise the interest deductibility.  

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